Tutor scheduling software that understands recurring lessons
Drag-and-drop tutor scheduling software with recurring lessons, holiday-aware calendars, conflict detection, and make-up class tracking for private tutors and studios.
Weekly lessons need more than a generic calendar app
A private lesson isn't a one-off meeting — it repeats weekly, gets cancelled and rescheduled, sometimes moves rooms or teachers, and has to line up with school holidays that vary by district. A generic calendar app can hold the appointment, but it can't tell you a Tuesday lesson needs to skip a PA day, or that a cancelled lesson needs a make-up slot instead of just disappearing.
What ActiKidz's scheduling engine does
- Recurring lesson series — set a weekly time once; it keeps generating going forward, and handles exceptions (holidays, one-off reschedules) without breaking the pattern.
- Conflict detection — the system blocks double-booking a teacher or room before it happens, instead of you discovering it when two families show up at once.
- Make-up class tracking — a cancelled lesson becomes a make-up slot to be scheduled, not a silent gap that both sides forget about.
- School holiday awareness — local school district holiday calendars are built in, so studios don't need to manually cross-check PA days and long weekends when placing recurring lessons.
- Multi-teacher, multi-room — studios with several teachers or rooms get shared calendars with per-teacher visibility and permissions.
Frequently asked questions
- Can I schedule different times for the same student each week?
- Yes. You can set a different time per weekday within the same recurring series, which is common for students with irregular weekly availability.
- What happens when a student cancels?
- Depending on your cancellation policy, the lesson is either credited back to the package balance or marked as used, and a make-up slot can be scheduled from the same booking.
- Does scheduling connect to attendance and payments automatically?
- Yes — when a lesson happens, attendance and lesson package deduction both flow from the same schedule entry. See our attendance tracking page and lesson package management page.
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