Private lesson studio management software
ActiKidz helps private lesson studios manage scheduling, payments, packages, reminders, and parent communication.
Built for private tutors and small education studios
ActiKidz is an all-in-one management platform designed for piano, music, language, math, and sports tutors across Canada and the United States. Replace spreadsheets, group-chat reminders, and manual e-Transfer reconciliation with a single workspace your whole team and every parent can rely on.
Pains we hear from new providers
- Student info scattered across WeChat, notes, and spreadsheets — hard to find anything when you need it
- Scheduling and rescheduling done manually — one change means messaging every parent one by one
- Billing and bookkeeping all by hand — month-end reconciliation eats a full evening
- Recruitment relies on word of mouth only — no way to track which channel actually works
- Parent communication is fragmented — post-class feedback easily falls through the cracks
Core capabilities
- Smart scheduling — visual calendar, automatic conflict detection, one-click reschedule notifications
- Enrollment management — online enrollment forms, automatic waitlist promotion, auto-close when full
- Student profiles — unified records, growth tracking, real-time parent access
- Billing & payments — e-Transfer tracking, Stripe credit card, automatic class-pack deduction, PDF invoices
- Parent communication — in-app and email notifications with trilingual templates (English / 简体中文 / 繁體中文)
- AI class reports — turn lesson notes into structured parent-ready reports
- MCP AI integration — 24 AI tools usable from ChatGPT, Claude, Gemini, or any MCP client to manage daily operations conversationally
Get started
Free 30-day trial — no credit card required. Submit your application, complete a 1–3 business day qualification review, sign the cooperation agreement, then publish your first course and start accepting enrollments. Pricing starts at $29 CAD/month for solo coaches.