Lesson package management that never loses count

Prepaid lesson packages break spreadsheets in predictable ways

A package of prepaid lessons looks like simple subtraction, but real life adds enough exceptions — late cancellations, make-ups, mid-package top-ups, two siblings sharing a package — that a spreadsheet eventually loses track, and someone has to guess who's right when a parent disputes the balance.

How ActiKidz tracks lesson packages

• Automatic deduction — a package's remaining hours or sessions update the moment attendance is marked, applying your cancellation and make-up policy consistently every time.
• Low-balance alerts — parents and studios get notified before a package runs out, instead of finding out mid-lesson.
• Flexible top-ups and renewals — add hours to an existing package or start a new one, with clear rules for which package a lesson draws from first.
• Shared and per-student packages — support both individually-owned packages and packages shared across siblings.
• Refunds and adjustments — partial refunds and manual balance corrections are logged with an audit trail, not a silent edit to a cell.

Frequently asked questions

Can two children share the same lesson package?

Yes, a package can be linked to multiple students under the same family, with each lesson recorded against the shared balance.

What happens to unused hours if a student cancels their enrollment?

You can issue a partial refund for unused hours, or leave the balance active if the student plans to return, depending on your studio's policy.

Does this replace my current tracking spreadsheet?

Yes — that's the specific problem this feature solves. Read more about why spreadsheets break down for this in our blog post: Why your lesson-package spreadsheet always ends up a mess.

Lesson packages connect directly to attendance tracking and Stripe/e-Transfer payments. See pricing or start onboarding.