Tutoring management software built for Canadian tutors and studios
All-in-one tutoring management software for private tutors and small studios in Canada: scheduling, attendance, lesson packages, Stripe/e-Transfer payments, and trilingual parent communication.
Running a tutoring business on spreadsheets and group chats doesn't scale
Most private tutors and small studios start with a spreadsheet for schedules, a group chat for parent reminders, and a notebook for who paid what. It works — until you have more than a handful of students. Then a cancellation gets missed, a package balance goes stale, and a parent asks "didn't we already pay for this month?" and you have to go dig through old messages to answer.
What ActiKidz replaces
- Scheduling — drag-and-drop timetable with recurring lessons, conflict detection, and make-up class tracking, instead of manually re-typing next week's schedule.
- Attendance — one tap per lesson instead of a paper sign-in sheet or a mental tally.
- Lesson packages — hours are deducted automatically as lessons happen, with low-balance alerts before a parent runs out.
- Payments — Stripe for card payments and PDF invoices, with Interac e-Transfer reconciliation in development for the Canadian market.
- Parent communication — lesson reminders and AI-generated class reports delivered by email, in the parent's preferred language.
Built for how Canadian tutors actually work
ActiKidz isn't a generic international scheduling tool retrofitted for tutoring. It's built around the day-to-day of running lessons: holidays are pre-loaded by school district so you don't accidentally book over a PA day, packages track hours (not sessions) so partial makeups work correctly, and the interface is fully trilingual for studios serving English and Chinese-speaking families side by side.
Frequently asked questions
- Do I need a whole studio to use this, or can a solo tutor use it too?
- Solo private tutors are a core use case. The Teacher Starter plan covers one teacher and up to 50 active students — scheduling, packages, payments, and notifications included.
- Does it support both English and Chinese-speaking families?
- Yes. The interface and all parent-facing notifications are available in English, Simplified Chinese, and Traditional Chinese. See our trilingual tutoring software page for details.
Ready to see it in action? Start onboarding as a provider or review plans and pricing.