After-school program management software for enrichment studios

Running multiple classes and age groups multiplies the admin work

An after-school program or enrichment studio rarely runs just one class — there's a sports group, an arts class, maybe a homework club, each with its own roster, schedule, and set of parents to keep informed. Doing that across spreadsheets and group chats means the admin overhead grows faster than the student count.

What ActiKidz brings to after-school and enrichment programs

• Multi-class, multi-room scheduling — run several class groups in parallel with shared calendars and per-class rosters, without double-booking a room or a coach.
• Group attendance — mark an entire class roster present or absent in one action instead of student-by-student.
• Lesson packages and term billing — track prepaid term packages or drop-in credits, with automatic deduction as classes happen.
• Stripe and e-Transfer payments — collect term fees online and keep a clear paid/unpaid status per family.
• Parent notifications — send schedule changes, holiday closures, and class updates to parents by email, in their preferred language.

Frequently asked questions

Can I run different programs (sports, arts, academic) under one account?

Yes. A studio account supports multiple class types and age groups, each with its own schedule, roster, and pricing.

How does this help with parent communication during holidays or schedule changes?

You can send a broadcast notification to all enrolled families at once, in English, Simplified Chinese, or Traditional Chinese depending on each parent's preference.

Does it handle both drop-in students and term-long enrollment?

Yes, both drop-in lesson packages and fixed-term enrollment billing are supported side by side.

Start onboarding your program or review plans and pricing. Also see our guide on bookkeeping and tax basics for Canadian tutors.